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If
you choose to use a paper copy of your documents, some suggestions
for managing your documents include:
- Store
the master electronic documents in Microsoft Word®.
- Prepare
and keep the master list. This can be prepared and kept in a
spreadsheet program such as Microsoft Excel®.
- Copy
or print hard copies marking"CONTROLLED" or somehow
indicating it is an approved copy.
- Distribute
hard copies in 3-ring notebooks throughout the facility.
- The
master list indicates the procedures and work instructions
that need to be in each book.
- To
help you control your documents, distribute them only to
areas where they are relevant.
- Early
in the implementation of your quality system, designate one
person to be the Document Control Coordinator, responsible for
the following.
- Keep
the master list up-to-date.
- Make
revisions to documents.
- Distribute
revised documents.
- Collect
and destroy the outdated documents.
- Have
a Change Request Form available for employees to initiate revisions
to documents.
- Changes
must be approved before they are implemented.
- Indicate
changes by using the revision tool in MS Word.
- Determine
a method to keep staff aware of revisions (by memo or training).
Online Document Control Systems
Engineering Prints
Documents of External Origin
ISO
Software Packages
Back
to Document Control Page
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